Two new printer queues have been set up for use with PaperCut and are already pre-installed on all UNILU and ZHB devices:

• print_bw (KM) → Black and white or grayscale prints
• print_color (KM) → Color prints

If printer queues are missing

Step 1: Open printer settings

• Open Windows settings (Windows key + I)
• Click on “Bluetooth & devices” → “Printers & scanners”

Step 2: Add printer

• Click on “Add printer or scanner”
• Search for the printers print_bw (KM) and print_color (KM)
• Install the desired printer with “Add device”

After adding the printer queues, you can print documents in grayscale with print_bw (KM) or in color with print_color (KM) as usual.

You can log in to one of the multifunction devices that has already been converted to PaperCut using a medium (Salto badge, ZHB Kaba key, or the Elatec Mobile Badge smartphone app).

If you are unable to unlock the device with your medium, register your Salto badge, ZHB Kaba key, CampusCard, or Elatec Mobile Badge smartphone app yourself on the device. See “Register medium on multifunction device.”

View on the multifunction device after activation or login

Log out of the multifunction device (option 6)

Once you have printed, copied, or scanned all your documents, please log out of the device. The device will automatically log you out after 60 seconds if you forget to do so.

If your Salto badge does not work for logging in to the multifunction device, or if you do not have a Salto badge, you can register one of the following media yourself on the multifunction device:

	Salto Badge for UNILU employees
	Kaba keys for ZHB employees
	Elatec Mobile Badge smartphone app (iOS and Android)
	Existing CampusCards for UNILU and ZHB staff

Please note that you can only register one medium on the multifunction device. If you register another medium, the medium already stored in your PaperCut account will be overwritten.

Confirm with Yes in the following message…

… and sign in with your M365 account.

After successful registration, the following message will appear.

Confirm with OK, and then you can log in to the multifunction device with your medium.

Documents can be printed as usual via one of the two printer queues print_bw (KM) or print_color (KM). You can then collect these documents from one of the multifunction devices that have already been converted to PaperCut.

Log in to the multifunction device with a medium (Salto badge, etc.) and then select option 2 to Freigabe pending print jobs.

Printing documents

You can select (or delete) one or more documents for printing. Colored documents can be printed in grayscale using the options, and single-sided documents can also be printed double-sided.

Logging out of the multifunction device

Once you have printed all your documents, please log out of the device. The device will automatically log you out after 60 seconds if you forget to do so.

Log in to the multifunction device with your medium (Salto badge, etc.) and then select Option 1 for copying documents.

Copying documents

The options for copying documents (single-sided, double-sided, reduce, enlarge, color or black and white) remain unchanged. We will not go into detail about the individual options here.

Logging out of the multifunction device

Once you have printed all your documents, please log out of the device. The device will automatically log you out after 60 seconds if you forget to do so.

Scanned documents are now delivered directly to the OneDrive account of the person logged in to the multifunction device.

Log in to the multifunction device with a medium (Salto badge, etc.) and then select option 3 for scanning documents.

Scanning documents

When you select the Scan menu item, the Scan Details view appears.

	Display used for the document to be scanned. You can change the name directly on the display, but this is somewhat tedious with the on-screen keyboard.
	Activate this option if not all pages of a document can be scanned at the same time. This would be the case, for example, if pages of a book need to be scanned.
	Enable this option if you want to scan different documents as separate files.
	Scan settings (see screenshot of scan settings)
	Place your documents in the automatic document feeder of the multifunction device and start the scanning process by pressing Start.

Scan Settings

In the Scan Settings menu, you can define options for double-sided scanning, file type, etc.

	Scan settings such as single-sided, double-sided, etc.
	Return to the Scan Details menu.
	The scan process can also be started in the Scan Settings menu.

Scan complete view

After scanning the document, the Scan complete view appears.

	Complete the scanning process and send the document to your OneDrive for Business folder.
	If you want to scan another document, first place the documents in the automatic document feeder of the multifunction device and then press the New Scan Document menu item.   Then complete the scanning process by pressing Send.

Logging out of the multifunction device

Once you have printed all your documents, please log out of the device. The device will automatically log you out after 60 seconds if you forget to do so.

Scanned documents in OneDrive

When you scan a document with PaperCut for the first time, you will receive the following message by email:

By logging in to OneDrive Business, you authorize PaperCut to deliver scanned documents to your OneDrive for Business account.   You will then receive the following confirmation:

You will then receive another email from PaperCut containing a link that takes you directly to the scanned document.

For every document scanned in the future, you will only receive one email with a link to the scanned file.